Accommodation

Please note: The participation fee doesn’t cover accommodation, but there are plenty of places to stay near the conference venue.

Conference hotel: Santa’s Hotel Santa Claus

Our conference hotel, Santa’s Hotel Santa Claus, has 170 rooms in total. We’ve tentatively reserved 90 rooms (30 standard and 60 superior) at special rates for participants.

Room type

Total price per room/ night

Standard single room

99 euros

Standard twin room for two people

105 euros

Superior single room

133 euros

Superior twin room for two peple

139 euros

The price includes breakfast for one person (single room) or breakfast for two people (twin room), evening sauna access, wireless internet, and VAT.

Please note that:

  • Standard rooms have two separate beds and the option for one extra bed, accommodating up to three adults. The total price per room per night is higher for three people than for two, at 140 euros per night.
  • Superior rooms have two separate beds and the option for two extra beds, accommodating up to four adults. The total price per room per night is higher for more than two people, at 209 euros per night.

Booking and Payment Details:

  • You can book rooms at special prices until July 7th, 2025. After that, availability will depend on general hotel availability.
  • Cancellation Policy: Free cancellation is available up to 14 days before arrival. After that, a 100% charge will apply. and a payment link will be sent via email.
  • Reservations must be made through the hotel's website.

Instructions for booking and paying for your room:

  1. Go to the website: https://bookings.santashotels.fi/search-rates
  2. Select the right hotel (Rovaniemi, Santa’s Hotel Santa Claus) and the days of the conference (please note that the code below is only valid for bookings made for the dates between August 6th and August 10th.).
  3. At Add Code-section, choose Allotment code and write code: 2403SUOMEN
  4. Select the room and book the reservation.
  5. You will receive a payment link to your email and you have to pay the accommodation via that link 14 days before arrival.
  6. If you encounter any issues with your room reservation, you can contact the hotel reception at info.rovaniemi@santashotels.fi / +358 400 102 220.

Other accommodation options

There are several other hotels and a few hostels near the conference venue. Additionally, you can also use Airbnb for accommodation, with plenty of options available in the center of Rovaniemi.

More information:
https://www.visitrovaniemi.fi/stay/